Invoice Maker

What it's for

Make a clear invoice as a PDF without an account or a template to wrestle with: who it is from and to, a number and dates, the lines you’re charging for with a tax rate on each, a currency, notes and a logo. The totals are worked out for each tax rate as you type.

For example, when a freelancer needs to bill a client for two days of work and some expenses taxed at different rates, fill in the lines and save the PDF to email.

How to use it

Fill in From, Bill to, the Invoice number and the dates. Currency is a three-letter code such as GBP, EUR or USD; it decides how many decimal places amounts have (yen have none). Tax is called is the word used on the invoice, such as VAT or GST.

Each line has a Description, Quantity, Unit price (before tax) and Tax rate %. A blank quantity counts as 1 and a blank tax rate as 0; a line with nothing in it is ignored. Choose Add a line for more, and ✕ to take one out. Below the lines the Subtotal, the tax for each rate and the Total are shown. Notes go at the end of the invoice, and a Logo (any picture) goes at the top right.

Save PDF downloads the invoice, on A4 or US Letter as chosen under Paper. Nothing is kept in your browser except the currency, tax name and paper, so choose Save invoice to carry on later (JSON) to keep the invoice as a file, and Open a saved invoice to load it again. The currency, tax name and paper are remembered.

Example

Set the currency to GBP, and add three lines: Design work, quantity 3, unit price 19.99, tax rate 20; Printing, quantity 1, unit price 100, tax rate 5; Postage, quantity 1, unit price 4.50, tax rate 0. The subtotal is 164.47, the tax is 11.99 at 20% (on 59.97) and 5.00 at 5% (on 100.00), none at 0%, and the total is 181.46.

Good to know

Check the figures, and the rules where you invoice, before you send it: this tool does the sums and the layout and doesn’t know what an invoice has to contain where you are (a tax number, a sequential number, particular wording), what rate applies, or whether tax is due at all. It is for tax shown separately on top of prices; prices that already include tax, discounts, deposits and several currencies on one invoice aren’t handled. Each line’s tax is rounded to the smallest unit of the currency, which can differ by a unit from working out tax on the total, as some places require. The PDF uses a standard font that draws Western European letters, digits and common punctuation; other characters are shown as ?, and the message says how many. The invoice file holds everything you typed, in plain text, and the logo. Nothing is uploaded.